Privacy Policy
1. An overview of data protection
General information
The following information will provide you with an easy to navigate overview of what will happen with your personal data when you visit this website. The term “personal data” comprises all data that can be used to personally identify you. For detailed information about the subject matter of data protection, please consult our Data Protection Declaration, which we have included beneath this copy.
Data recording on this website
Who is the responsible party for the recording of data on this website (i.e., the “controller”)?
The data on this website is processed by the operator of the website, whose contact information is available under section “Information about the responsible party (referred to as the ‘controller’ in the GDPR)” in this Privacy Policy.
How do we record your data?
We collect your data as a result of your sharing of your data with us. This may, for instance be information you enter into our contact form.
Other data shall be recorded by our IT systems automatically or after you consent to its recording during your website visit. This data comprises primarily technical information (e.g., web browser, operating system, or time the site was accessed). This information is recorded automatically when you access this website.
What are the purposes we use your data for?
A portion of the information is generated to guarantee the error free provision of the website. Other data may be used to analyze your user patterns. If contracts can be concluded or initiated via the website, the transmitted data will also be processed for contract offers, orders or other order enquiries.
What rights do you have as far as your information is concerned?
You have the right to receive information about the source, recipients, and purposes of your archived personal data at any time without having to pay a fee for such disclosures. You also have the right to demand that your data are rectified or eradicated. If you have consented to data processing, you have the option to revoke this consent at any time, which shall affect all future data processing. Moreover, you have the right to demand that the processing of your data be restricted under certain circumstances. Furthermore, you have the right to log a complaint with the competent supervising agency.
Please do not hesitate to contact us at any time if you have questions about this or any other data protection related issues.
Analysis tools and tools provided by third parties
There is a possibility that your browsing patterns will be statistically analyzed when your visit this website. Such analyses are performed primarily with what we refer to as analysis programs.
For detailed information about these analysis programs please consult our Data Protection Declaration below.
2. Hosting
We are hosting the content of our website at the following provider:
Shopify
The provider is the Shopify International Limited, Victoria Building, 1-2 Haddington Road, Dublin 4, D04 XN32, Ireland (hereinafter: “Shopify”).
Shopify is a tool for creating and hosting websites. When you visit our website, Shopify collects your IP address and information about the device and browser you use. Shopify also analyses the number of visitors, visitor sources and customer behavior and compiles user statistics. When you make a purchase on our site, Shopify also collects your name, email address, shipping and billing addresses, payment information and other information related to the purchase (e.g., phone number, number of sales made, etc.). Shopify stores cookies in your browser for the purpose of analysis.
Please see the Shopify privacy policy for details: https://www.shopify.de/legal/datenschutz.
The use of Shopify is based on Art. 6(1)(f) GDPR. We have a legitimate interest the most reliable presentation of our website. If appropriate consent has been obtained, the processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR and § 25 (1) TDDDG, insofar the consent includes the storage of cookies or the access to information in the user’s end device (e.g., device fingerprinting) within the meaning of the TDDDG. This consent can be revoked at any time.
Data processing
We have concluded a data processing agreement (DPA) for the use of the above-mentioned service. This is a contract mandated by data privacy laws that guarantees that they process personal data of our website visitors only based on our instructions and in compliance with the GDPR.
3. General information and mandatory information
Data protection
The operators of this website and its pages take the protection of your personal data very seriously. Hence, we handle your personal data as confidential information and in compliance with the statutory data protection regulations and this Data Protection Declaration.
Whenever you use this website, a variety of personal information will be collected. Personal data comprises data that can be used to personally identify you. This Data Protection Declaration explains which data we collect as well as the purposes we use this data for. It also explains how, and for which purpose the information is collected.
We herewith advise you that the transmission of data via the Internet (i.e., through e-mail communications) may be prone to security gaps. It is not possible to completely protect data against third-party access.
Information about the responsible party (referred to as the “controller” in the GDPR)
The data processing controller on this website is:
Reip Racing GmbH & Co. KG
Friedrich-Nietzsche-Str. 5
D-61118 Bad Vilbel
Phone: +49 151 54464244
E-mail: contact@reip-racing.com
The controller is the natural person or legal entity that single-handedly or jointly with others makes decisions as to the purposes of and resources for the processing of personal data (e.g., names, e-mail addresses, etc.).
Storage duration
Unless a more specific storage period has been specified in this privacy policy, your personal data will remain with us until the purpose for which it was collected no longer applies. If you assert a justified request for deletion or revoke your consent to data processing, your data will be deleted, unless we have other legally permissible reasons for storing your personal data (e.g., tax or commercial law retention periods); in the latter case, the deletion will take place after these reasons cease to apply.
General information on the legal basis for the data processing on this website
If you have consented to data processing, we process your personal data on the basis of Art. 6(1)(a) GDPR or Art. 9 (2)(a) GDPR, if special categories of data are processed according to Art. 9 (1) DSGVO. In the case of explicit consent to the transfer of personal data to third countries, the data processing is also based on Art. 49 (1)(a) GDPR. If you have consented to the storage of cookies or to the access to information in your end device (e.g., via device fingerprinting), the data processing is additionally based on § 25 (1) TDDDG. The consent can be revoked at any time. If your data is required for the fulfillment of a contract or for the implementation of pre-contractual measures, we process your data on the basis of Art. 6(1)(b) GDPR. Furthermore, if your data is required for the fulfillment of a legal obligation, we process it on the basis of Art. 6(1)(c) GDPR. Furthermore, the data processing may be carried out on the basis of our legitimate interest according to Art. 6(1)(f) GDPR. Information on the relevant legal basis in each individual case is provided in the following paragraphs of this privacy policy.
Recipients of personal data
In the scope of our business activities, we cooperate with various external parties. In some cases, this also requires the transfer of personal data to these external parties. We only disclose personal data to external parties if this is required as part of the fulfillment of a contract, if we are legally obligated to do so (e.g., disclosure of data to tax authorities), if we have a legitimate interest in the disclosure pursuant to Art. 6 (1)(f) GDPR, or if another legal basis permits the disclosure of this data. When using processors, we only disclose personal data of our customers on the basis of a valid contract on data processing. In the case of joint processing, a joint processing agreement is concluded.
Revocation of your consent to the processing of data
A wide range of data processing transactions are possible only subject to your express consent. You can also revoke at any time any consent you have already given us. This shall be without prejudice to the lawfulness of any data collection that occurred prior to your revocation.
Right to object to the collection of data in special cases; right to object to direct advertising (Art. 21 GDPR)
IN THE EVENT THAT DATA ARE PROCESSED ON THE BASIS OF ART. 6(1)(E) OR (F) GDPR, YOU HAVE THE RIGHT TO AT ANY TIME OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA BASED ON GROUNDS ARISING FROM YOUR UNIQUE SITUATION. THIS ALSO APPLIES TO ANY PROFILING BASED ON THESE PROVISIONS. TO DETERMINE THE LEGAL BASIS, ON WHICH ANY PROCESSING OF DATA IS BASED, PLEASE CONSULT THIS DATA PROTECTION DECLARATION. IF YOU LOG AN OBJECTION, WE WILL NO LONGER PROCESS YOUR AFFECTED PERSONAL DATA, UNLESS WE ARE IN A POSITION TO PRESENT COMPELLING PROTECTION WORTHY GROUNDS FOR THE PROCESSING OF YOUR DATA, THAT OUTWEIGH YOUR INTERESTS, RIGHTS AND FREEDOMS OR IF THE PURPOSE OF THE PROCESSING IS THE CLAIMING, EXERCISING OR DEFENCE OF LEGAL ENTITLEMENTS (OBJECTION PURSUANT TO ART. 21(1) GDPR).
IF YOUR PERSONAL DATA IS BEING PROCESSED IN ORDER TO ENGAGE IN DIRECT ADVERTISING, YOU HAVE THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR AFFECTED PERSONAL DATA FOR THE PURPOSES OF SUCH ADVERTISING AT ANY TIME. THIS ALSO APPLIES TO PROFILING TO THE EXTENT THAT IT IS AFFILIATED WITH SUCH DIRECT ADVERTISING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR DIRECT ADVERTISING PURPOSES (OBJECTION PURSUANT TO ART. 21(2) GDPR).
Right to log a complaint with the competent supervisory agency
In the event of violations of the GDPR, data subjects are entitled to log a complaint with a supervisory agency, in particular in the member state where they usually maintain their domicile, place of work or at the place where the alleged violation occurred. The right to log a complaint is in effect regardless of any other administrative or court proceedings available as legal recourses.
Right to data portability
You have the right to have data that we process automatically on the basis of your consent or in fulfillment of a contract handed over to you or to a third party in a common, machine-readable format. If you should demand the direct transfer of the data to another controller, this will be done only if it is technically feasible.
Information about, rectification and eradication of data
Within the scope of the applicable statutory provisions, you have the right to demand information about your archived personal data, their source and recipients as well as the purpose of the processing of your data at any time. You may also have a right to have your data rectified or eradicated. If you have questions about this subject matter or any other questions about personal data, please do not hesitate to contact us at any time.
Right to demand processing restrictions
You have the right to demand the imposition of restrictions as far as the processing of your personal data is concerned. To do so, you may contact us at any time. The right to demand restriction of processing applies in the following cases:
- In the event that you should dispute the correctness of your data archived by us, we will usually need some time to verify this claim. During the time that this investigation is ongoing, you have the right to demand that we restrict the processing of your personal data.
- If the processing of your personal data was/is conducted in an unlawful manner, you have the option to demand the restriction of the processing of your data instead of demanding the eradication of this data.
- If we do not need your personal data any longer and you need it to exercise, defend or claim legal entitlements, you have the right to demand the restriction of the processing of your personal data instead of its eradication.
- If you have raised an objection pursuant to Art. 21(1) GDPR, your rights and our rights will have to be weighed against each other. As long as it has not been determined whose interests prevail, you have the right to demand a restriction of the processing of your personal data.
If you have restricted the processing of your personal data, these data – with the exception of their archiving – may be processed only subject to your consent or to claim, exercise or defend legal entitlements or to protect the rights of other natural persons or legal entities or for important public interest reasons cited by the European Union or a member state of the EU.
SSL and/or TLS encryption
For security reasons and to protect the transmission of confidential content, such as purchase orders or inquiries you submit to us as the website operator, this website uses either an SSL or a TLS encryption program. You can recognize an encrypted connection by checking whether the address line of the browser switches from “http://” to “https://” and also by the appearance of the lock icon in the browser line.
If the SSL or TLS encryption is activated, data you transmit to us cannot be read by third parties.
Encrypted payment transactions on this website
If you are under an obligation to share your payment information (e.g. account number if you give us the authority to debit your bank account) with us after you have entered into a fee-based contract with us, this information is required to process payments.
Payment transactions using common modes of paying (Visa/MasterCard, debit to your bank account) are processed exclusively via encrypted SSL or TLS connections. You can recognize an encrypted connection by checking whether the address line of the browser switches from “http://” to “https://” and also by the appearance of the lock icon in the browser line.
If the communication with us is encrypted, third parties will not be able to read the payment information you share with us.
4. Recording of data on this website
Cookies
Our websites and pages use what the industry refers to as “cookies.” Cookies are small data packages that do not cause any damage to your device. They are either stored temporarily for the duration of a session (session cookies) or they are permanently archived on your device (permanent cookies). Session cookies are automatically deleted once you terminate your visit. Permanent cookies remain archived on your device until you actively delete them, or they are automatically eradicated by your web browser.
Cookies can be issued by us (first-party cookies) or by third-party companies (so-called third-party cookies). Third-party cookies enable the integration of certain services of third-party companies into websites (e.g., cookies for handling payment services).
Cookies have a variety of functions. Many cookies are technically essential since certain website functions would not work in the absence of these cookies (e.g., the shopping cart function or the display of videos). Other cookies may be used to analyze user behavior or for promotional purposes.
Cookies, which are required for the performance of electronic communication transactions, for the provision of certain functions you want to use (e.g., for the shopping cart function) or those that are necessary for the optimization (required cookies) of the website (e.g., cookies that provide measurable insights into the web audience), shall be stored on the basis of Art. 6(1)(f) GDPR, unless a different legal basis is cited. The operator of the website has a legitimate interest in the storage of required cookies to ensure the technically error-free and optimized provision of the operator’s services. If your consent to the storage of the cookies and similar recognition technologies has been requested, the processing occurs exclusively on the basis of the consent obtained (Art. 6(1)(a) GDPR and § 25 (1) TDDDG); this consent may be revoked at any time.
You have the option to set up your browser in such a manner that you will be notified any time cookies are placed and to permit the acceptance of cookies only in specific cases. You may also exclude the acceptance of cookies in certain cases or in general or activate the delete-function for the automatic eradication of cookies when the browser closes. If cookies are deactivated, the functions of this website may be limited.
If other cookies and services are used on this website, you can find this information in this privacy policy.
Contact form
If you submit inquiries to us via our contact form, the information provided in the contact form as well as any contact information provided therein will be stored by us in order to handle your inquiry and in the event that we have further questions. We will not share this information without your consent.
The processing of these data is based on Art. 6(1)(b) GDPR, if your request is related to the execution of a contract or if it is necessary to carry out pre-contractual measures. In all other cases the processing is based on our legitimate interest in the effective processing of the requests addressed to us (Art. 6(1)(f) GDPR) or on your agreement (Art. 6(1)(a) GDPR) if this has been requested; the consent can be revoked at any time.
The information you have entered into the contact form shall remain with us until you ask us to eradicate the data, revoke your consent to the archiving of data or if the purpose for which the information is being archived no longer exists (e.g., after we have concluded our response to your inquiry). This shall be without prejudice to any mandatory legal provisions, in particular retention periods.
Request by e-mail, telephone, or fax
If you contact us by e-mail, telephone or fax, your request, including all resulting personal data (name, request) will be stored and processed by us for the purpose of processing your request. We do not pass these data on without your consent.
These data are processed on the basis of Art. 6(1)(b) GDPR if your inquiry is related to the fulfillment of a contract or is required for the performance of pre-contractual measures. In all other cases, the data are processed on the basis of our legitimate interest in the effective handling of inquiries submitted to us (Art. 6(1)(f) GDPR) or on the basis of your consent (Art. 6(1)(a) GDPR) if it has been obtained; the consent can be revoked at any time.
The data sent by you to us via contact requests remain with us until you request us to delete, revoke your consent to the storage or the purpose for the data storage lapses (e.g. after completion of your request). Mandatory statutory provisions - in particular statutory retention periods - remain unaffected.
Registration on this website
You have the option to register on this website to be able to use additional website functions. We shall use the data you enter only for the purpose of using the respective offer or service you have registered for. The required information we request at the time of registration must be entered in full. Otherwise, we shall reject the registration.
To notify you of any important changes to the scope of our portfolio or in the event of technical modifications, we shall use the e-mail address provided during the registration process.
The data entered during registration is processed for the purpose of implementing the user relationship established by the registration and, if necessary, for the initiation of further contracts (Art. 6 (1)(b) GDPR).
The data recorded during the registration process shall be stored by us as long as you are registered on this website. Subsequently, such data shall be deleted. This shall be without prejudice to mandatory statutory retention obligations.
5. eCommerce and payment service providers
Processing of Customer and Contract Data
We collect, process, and use personal customer and contract data for the establishment, content arrangement and modification of our contractual relationships. Data with personal references to the use of this website (usage data) will be collected, processed, and used only if this is necessary to enable the user to use our services or required for billing purposes. The legal basis for these processes is Art. 6(1)(b) GDPR.
The collected customer data shall be deleted upon completion of the order or termination of the business relationship and upon expiration of any existing statutory archiving periods. This shall be without prejudice to any statutory archiving periods.
Data transfer upon closing of contracts for online stores, retailers, and the shipment of merchandise
Whenever you order merchandise from us, we will share your personal data with the transportation company entrusted with the delivery as well as the payment service commissioned to handle the payment transactions. Only the data these respective service providers require to meet their obligations will be shared. The legal basis for this sharing is Art. 6 (1)(b) GDPR, which permits the processing of data for the fulfillment of contractual or pre-contractual obligations. If you give us your respective consent pursuant to Art. 6 (1)(a) GDPR, we will share your email address with the transportation company entrusted with the delivery so that this company can notify you on the shipping status for your order via email. You have the option to revoke your consent at any time.
6. Processors, service providers and other recipients
6.1 Our own services (TimeStudios GbR, Germany)
REIP Onboarding Admin
For the purpose of the efficient administration, registration and execution of the onboarding process for our partners and customers, your data is additionally forwarded to the service REIP Onboarding Admin (TimeStudios GbR, Germany) acting as a processor. On our behalf, REIP Onboarding Admin administers and structures the onboarding procedure for new partners and customers. In this context, your name, your contact details, business information and onboarding-related documents in particular are processed. In this respect the provider acts as a processor on the basis of a contract pursuant to Art. 28 GDPR. The legal basis for structuring, administering and carrying out our onboarding procedure is Art. 6 (1)(b) and (f) GDPR.
No transfer to a third country outside the European Economic Area takes place, as the data processing is carried out entirely on servers located within Germany.
reip-checkout-gate
For the provision, protection and technical execution of our payment and ordering process (checkout), your data is additionally forwarded to the service reip-checkout-gate (TimeStudios GbR, Germany) acting as a processor. On our behalf, reip-checkout-gate controls and secures the checkout process in our online store. In this context, order data, shopping cart information, IP addresses and metadata required for payment processing in particular are processed. In this respect the provider acts as a processor on the basis of a contract pursuant to Art. 28 GDPR. The legal basis for providing and securing this checkout process is Art. 6 (1)(b) GDPR.
No transfer to a third country outside the European Economic Area takes place, as the data processing is carried out entirely on servers located within Germany.
6.2 Shopify services and apps (Shopify International Ltd., Ireland)
Translate & Adapt (Shopify)
For the translation of store content and the country-specific adaptation of our online store, your data is additionally forwarded to the service Translate & Adapt (Shopify International Ltd., Victoria Buildings, 2nd Floor, 1-2 Haddington Road, Dublin 4, Ireland) acting as a processor. On our behalf, Translate & Adapt provides multilingual and user-localized versions of our web presence. In this context, language preferences, IP addresses and browser settings of store visitors in particular are processed. In this respect the provider acts as a processor on the basis of a contract pursuant to Art. 28 GDPR. The legal basis for providing a multilingual version of our web presence is Art. 6 (1)(f) GDPR.
Insofar as data is transferred to a third country outside the European Economic Area, in particular to the USA or Canada, we ensure an adequate level of data protection. This is done on the basis of an adequacy decision of the EU Commission (e.g., the EU-US Data Privacy Framework pursuant to Art. 45 GDPR, or the decision concerning Canada) or on the basis of the EU Commission's standard contractual clauses.
Search & Discovery (Shopify)
For the control of the search function, product filters and automated product recommendations, your data is additionally forwarded to the service Search & Discovery (Shopify International Ltd., Victoria Buildings, 2nd Floor, 1-2 Haddington Road, Dublin 4, Ireland) acting as a processor. On our behalf, Search & Discovery optimizes search results and provides personalized product recommendations in the online store. In this context, search terms, click paths, viewed products and technical connection data (e.g., IP address) in particular are processed. In this respect the provider acts as a processor on the basis of a contract pursuant to Art. 28 GDPR. The legal basis for providing a high-performance search function and personalized recommendations is Art. 6 (1)(f) GDPR.
Insofar as data is transferred to a third country outside the European Economic Area, in particular to the USA or Canada, we ensure an adequate level of data protection. This is done on the basis of an adequacy decision of the EU Commission (e.g., the EU-US Data Privacy Framework pursuant to Art. 45 GDPR, or the decision concerning Canada) or on the basis of the EU Commission's standard contractual clauses.
Flow (Shopify)
For the automation and efficiency of our internal business and store workflows, your data is additionally forwarded to the service Flow (Shopify International Ltd., Victoria Buildings, 2nd Floor, 1-2 Haddington Road, Dublin 4, Ireland) acting as a processor. On our behalf, Flow executes automated follow-up actions in the store system (e.g., automatic customer classifications or stock location updates after orders). In this context, customer, order and product data as well as technical system data in particular are processed. In this respect the provider acts as a processor on the basis of a contract pursuant to Art. 28 GDPR. The legal basis for the automation and increased efficiency of our business processes is Art. 6 (1)(f) and (b) GDPR.
Insofar as data is transferred to a third country outside the European Economic Area, in particular to the USA or Canada, we ensure an adequate level of data protection. This is done on the basis of an adequacy decision of the EU Commission (e.g., the EU-US Data Privacy Framework pursuant to Art. 45 GDPR, or the decision concerning Canada) or on the basis of the EU Commission's standard contractual clauses.
Shopify CLI Connector App (Shopify)
For technical integration, theme development and the synchronization of program code, your data is additionally forwarded to the service Shopify CLI Connector App (Shopify International Ltd., Victoria Buildings, 2nd Floor, 1-2 Haddington Road, Dublin 4, Ireland) acting as a processor. On our behalf, the Shopify CLI Connector App transfers program code and technical configuration data for the maintenance of the online store interface. In this context, technical metadata and administrative system data in particular are processed. In this respect the provider acts as a processor on the basis of a contract pursuant to Art. 28 GDPR. The legal basis for ensuring the technical security and further development of the online store is Art. 6 (1)(f) GDPR.
Insofar as data is transferred to a third country outside the European Economic Area, in particular to the USA or Canada, we ensure an adequate level of data protection. This is done on the basis of an adequacy decision of the EU Commission (e.g., the EU-US Data Privacy Framework pursuant to Art. 45 GDPR, or the decision concerning Canada) or on the basis of the EU Commission's standard contractual clauses.
6.3 External third-party providers
Consentmo GDPR (iSense Ltd.)
For cookie and consent management as well as the legally compliant documentation of your cookie preferences, your data is additionally forwarded to the service Consentmo GDPR (iSense Ltd., 15-17 Tintyava Str., fl. 3, apt. 11, Sofia 1113, Bulgaria) acting as a processor. On our behalf, Consentmo GDPR records and stores the consent you have given, or its revocation, for cookies and tracking technologies on our website. In this context, your anonymized IP address, the date and time of access, browser and device information and the specific status of your consent in particular are processed. In this respect the provider acts as a processor on the basis of a contract pursuant to Art. 28 GDPR. The legal basis for obtaining, managing and documenting consent is Art. 6 (1)(c) and (f) GDPR.
No transfer to a third country outside the European Economic Area takes place, as the data processing is carried out entirely on servers located within the European Union (Bulgaria).
Billbee (Billbee GmbH)
For order and shipping processing as well as invoicing and inventory management, your data is additionally forwarded to the service Billbee (Billbee GmbH, Paul-Schwarze-Straße 2, 01097 Dresden, Germany) acting as a processor. On our behalf, Billbee handles orders, warehouse management, invoice printing and shipping preparation. In this context, your name, your billing and delivery address, your email address, your selected payment method and the purchased items in particular are processed. In this respect the provider acts as a processor on the basis of a contract pursuant to Art. 28 GDPR. The legal basis for processing your order and for complying with statutory retention obligations is Art. 6 (1)(b) and (c) GDPR.
No transfer to a third country outside the European Economic Area takes place, as the data processing is carried out entirely on servers located within Germany.
B2B Onboard (Mentilead Commerce / Aggregatit)
For onboarding, verification and registration of our B2B customers, your data is additionally forwarded to the service B2B Onboard (Mentilead Commerce / Aggregatit, Denmark) acting as a processor. On our behalf, B2B Onboard records and verifies the commercial status of customers for our B2B area. In this context, your company name, your legal form, your VAT identification number, your commercial register extract as well as business contact details and contact persons in particular are processed. In this respect the provider acts as a processor on the basis of a contract pursuant to Art. 28 GDPR. The legal basis for verifying and setting up your B2B customer account is Art. 6 (1)(b) and (f) GDPR.
No transfer to a third country outside the European Economic Area takes place, as the data processing is carried out entirely on servers located within the European Union (Denmark).
WSH Order Form (Shop Circle Ltd. / Wholesale Helper)
For the provision of an optimized B2B order form for fast bulk orders, your data is additionally forwarded to the service WSH Order Form (Shop Circle Ltd., 3rd Floor, 1 Ashley Road, Altrincham, Cheshire, WA14 2DT, United Kingdom) acting as a processor. On our behalf, WSH Order Form records and processes bulk orders from wholesale customers in the store system. In this context, order data, item numbers, customer numbers and contact details in particular are processed. In this respect the provider acts as a processor on the basis of a contract pursuant to Art. 28 GDPR. The legal basis for providing the order form and processing the orders is Art. 6 (1)(b) and (f) GDPR.
Insofar as data is transferred to a third country outside the European Economic Area, in particular to the United Kingdom, we ensure an adequate level of data protection. This is done on the basis of the EU Commission's adequacy decision for the United Kingdom (Art. 45 GDPR).
WSH Wholesale Pricing (Shop Circle Ltd. / Wholesale Helper)
For the automated calculation, tiering and display of our wholesale prices and B2B discounts, your data is additionally forwarded to the service WSH Wholesale Pricing (Shop Circle Ltd., 3rd Floor, 1 Ashley Road, Altrincham, Cheshire, WA14 2DT, United Kingdom) acting as a processor. On our behalf, WSH Wholesale Pricing manages and calculates B2B price conditions and discounts directly during the ordering process. In this context, customer group assignments, order quantities and price conditions within your customer account in particular are processed. In this respect the provider acts as a processor on the basis of a contract pursuant to Art. 28 GDPR. The legal basis for the price calculation and the granting of agreed B2B discounts is Art. 6 (1)(b) and (f) GDPR.
Insofar as data is transferred to a third country outside the European Economic Area, in particular to the United Kingdom, we ensure an adequate level of data protection. This is done on the basis of the EU Commission's adequacy decision for the United Kingdom (Art. 45 GDPR).
6.4 Other recipients and service providers
DHL and DHL Business Customers (shipping processing)
For shipping processing, transport and delivery of the goods you have ordered, your data is additionally forwarded to the service DHL and DHL Business Customers (DHL Paket GmbH, Sträßchensweg 10, 53113 Bonn, Germany) acting as a recipient and processor. On our behalf, DHL handles shipping preparation, parcel labeling and the transport of your orders. In this context, your name, your delivery address, your email address (for parcel notification, where consent has been given) and, where applicable, your telephone number are processed. In this respect the provider acts on the basis of data protection agreements and within the scope of the secrecy of correspondence. The legal basis for shipping and for the transfer of the data for the performance of the contract is Art. 6 (1)(b) GDPR and – for the transfer of the email address for delivery notification – Art. 6 (1)(a) GDPR.
No transfer to a third country outside the European Economic Area takes place, as the data processing is carried out entirely within Germany and the European Union.
EU VIES (verification of the VAT identification number)
For the verification and validation of the VAT identification number (VAT ID) you have provided for tax-exempt intra-Community supplies, your data is additionally transferred to the VAT Information Exchange System of the European Commission (VIES, Directorate-General for Taxation and Customs Union, Rue de la Loi 200, 1049 Brussels, Belgium) acting as a recipient. On our behalf, the VIES system carries out the automatic comparison and validation of the validity of your VAT ID and the associated company data. In this context, your VAT identification number, your company name and your registered business address in particular are processed. The enquiry is made in order to comply with our statutory tax obligations under the German VAT Act (UStG). The legal basis for the verification of the VAT ID is Art. 6 (1)(c) GDPR (compliance with a legal obligation) and Art. 6 (1)(f) GDPR (legitimate interest in correct invoicing for tax purposes in the B2B area).
No transfer to a third country outside the European Economic Area takes place, as the data processing is carried out entirely on servers of the European Union (Belgium).
Google Workspace (email processing)
For the processing of emails, for business communication, appointment management and document organization, your data is additionally forwarded to the service Google Workspace (Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland) acting as a processor. On our behalf, Google Workspace processes our entire email correspondence, calendars and business documents. In this context, your email address, your name, the content of the emails as well as any file attachments and metadata in particular are processed. In this respect the provider acts as a processor on the basis of a contract pursuant to Art. 28 GDPR. The legal basis for email processing and communication is Art. 6 (1)(b) GDPR (performance of a contract or pre-contractual measures) and Art. 6 (1)(f) GDPR (legitimate interest in efficient and secure office and communication management).
Insofar as data is transferred to a third country outside the European Economic Area, in particular to the USA, we ensure an adequate level of data protection. This is done on the basis of the EU Commission's adequacy decision on the EU-US Data Privacy Framework (Art. 45 GDPR) and, in addition, on the basis of the EU Commission's standard contractual clauses.
6.5 Technical infrastructure and email delivery
Supabase (databases & user authentication)
For the provision and operation of our databases, for user authentication and for the secure storage of application data of our specialized tools, your data is additionally forwarded to the service Supabase (Supabase, Inc., 970 Summer St, Stamford, CT 06905, USA) acting as a processor. On our behalf, Supabase stores and processes database content, account information and system logs in order to ensure the smooth operation of our web applications. In this context, your email address, registration data, IP address and the data entered in the forms of our onboarding and checkout tools in particular are processed. In this respect the provider acts as a processor on the basis of a contract pursuant to Art. 28 GDPR. The legal basis for operating the databases and authenticating users is Art. 6 (1)(b) and (f) GDPR.
Insofar as data is transferred to a third country outside the European Economic Area, in particular to the USA, we ensure an adequate level of data protection. This is done on the basis of the EU Commission's adequacy decision on the EU-US Data Privacy Framework (Art. 45 GDPR) and on the basis of the EU Commission's standard contractual clauses.
Cloudflare (security & CDN)
To increase security, to defend against cyberattacks (e.g., DDoS attacks), to optimize loading times (Content Delivery Network – CDN) and to ensure the SSL encryption of our online store, your data is additionally forwarded to the service Cloudflare (Cloudflare, Inc., 101 Townsend St, San Francisco, CA 94107, USA) acting as a processor. On our behalf, Cloudflare analyzes the data traffic on our website, blocks malicious access and accelerates the delivery of website content. In this context, your IP address, technical device and browser characteristics, connection data as well as security and performance data in particular are processed. In this respect the provider acts as a processor on the basis of a contract pursuant to Art. 28 GDPR. The legal basis for ensuring the IT security, speed and stability of our online presence is Art. 6 (1)(f) GDPR.
Insofar as data is transferred to a third country outside the European Economic Area, in particular to the USA, we ensure an adequate level of data protection. This is done on the basis of the EU Commission's adequacy decision on the EU-US Data Privacy Framework (Art. 45 GDPR).
Resend (email delivery)
For sending emails, for communication with you and for scheduling appointments, your data is additionally forwarded to the service Resend (Resend, Inc., 2261 Market Street #5039, San Francisco, CA 94114, USA) acting as a processor. On our behalf, Resend sends transactional and communication emails (e.g., confirmations, appointment confirmations, replies to enquiries). In this context, your email address, your name (insofar as provided) and the content of the respective message in particular are processed. In this respect the provider acts as a processor on the basis of a contract pursuant to Art. 28 GDPR. The legal basis for sending emails for communication and appointment scheduling is Art. 6 (1)(b) and (a) GDPR.
Insofar as data is transferred to a third country outside the European Economic Area, in particular to the USA, we ensure an adequate level of data protection. This is done on the basis of the EU Commission's adequacy decision on the EU-US Data Privacy Framework (Art. 45 GDPR).